Project Snapshot
Annual licensing cost savings
Successful content migration
Saved per day per person
Download the Full Case Study
See the full version in a downloadable PDF for all the details. Save it to revisit anytime, refer back as needed or share with your colleagues.
Access Now
Summary
The client sought to modernize its engineering document management processes by retiring and consolidating its legacy platforms into OpenText Content Server. The goals were to reduce software licensing costs, improve information access and prepare the organization for upcoming capital project execution, including a major export facility.
Despite a budget shift mid-project, ReVisionz adapted quickly and delivered a flexible, future-ready platform that reduced onboarding time, supported fewer required hires for the capital project and enabled centralized access to engineering content. By deploying tools like Smart UI and CAD Capture, we helped the client adopt a modern document control system aligned with their evolving needs.
Challenges
- Legacy platform cost burden exceeding $1M annually.
- Engineering content spread across disconnected systems.
- Manual processes that slowed document retrieval.
- Need to scale document control without scaling headcount.
Solutions
- Led strategic planning and stakeholder alignment via RACI sessions and roadmap development.
- Implemented OpenText Content Server using latest-generation modules.
- Deployed CAD Capture to enable tag-based drawing interaction within a typically static EDM system.
- Managed large-scale migration from legacy platforms for metadata integrity and data quality.
- Delivered role-based training with a focus on usability and business process alignment.
Outcomes
Licensing Cost Reduction
Replaced legacy Aconex system with OpenText Content Server and reduced annual subscription from $1M to $200K.
Successful Content Migration
Moved ~100% of legacy content to the new platform with minimal disruption.
Improved Retrieval & Productivity
Enabled tag-based search and faster access to trusted drawings, streamlining engineering workflows.